Email Message Options
- 03:50
Email Message Options
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Right, let's talk about some of the things you have control of then in your email messages. I'm just gonna create an email by copying and pasting, oops, some text in there. There it is. It appeared on my other screen but this is the email I wanted to create and I'm just gonna expand that so you can see all of it in the recording. Okay, great. So you'll notice within your email, you have, effectively, you have a ribbon within emails themselves. Okay, so when you start off, you're in the message ribbon. And what can you control? Well, you can control things like the content. You can type what you want into your email. You can also control things like the formatting as well. So if I select my content, you've pretty much got all the options you have available in Microsoft Word in here. So you can change the color, you can change bold, italic, underline, all those different things. Font size, font type, all of that stuff. Now, I'm not gonna talk in detail about that here because all of that is covered in the Microsoft Word Fundamentals for Professionals recordings. So go and have a look at those if you're interested to know more about formatting controls and those types of things, okay? What I will do though is I'll make this a bit bigger so it's easier to see. That's a bit better. So we can control the content, we can control the formatting. Now, some other things, you may want to send an email with high importance or with low importance. So that means most people just have normal priority but if you set high importance that means it will have an exclamation mark next to it so that when someone sees that in their inbox will go, "Okay, I better read that one first." Similarly, if you set low importance, they will go, "Yeah, I'll read that when I've got time later on." That's more for a lunch break or something. Some other things that we want to look at. You may wanna include a BCC box. Now, let's just review what that means. Normally when I want to send an email, I will type the recipient's email address into the to box. If I want to CC them, CC stands for carbon copy. Now, the thing about the CC box is that everybody knows who's being CC'd in an email. They will see, when they receive the email, they'll see those other names and those other email addresses. If you want to keep people anonymous, you need the BCC box. And you might be thinking, well, where is it? Okay, so we have to go and find that. Now, if you go to the options menu, then you've got the BCC option in here. So just click on there and the BCC box will appear. So that's how you BCC people. Now, while we're in this options box, something else that's quite common that sometimes you may want to do is you may want to request a delivery receipt or even a read receipt. And this is more common actually. You might wanna check that box there to see if your email has been read or not. So that's some of the basic options, some of the basic message options you have control over. What we're going to do now is we're gonna look at some of the more complicated things, like adding attachments, recalling messages, and so on. So just to finish this section off, I'm just gonna send this email to myself. I'm gonna BCC it to myself as well. I'm gonna hit send. So remember you can just hit the button or Alt + S to send. Now, I've got a little message that's appeared here. It says do you want to send this message without a subject? Generally the answer to that question is no. So we're not gonna send that. We're gonna need to type a subject in here. So I'm gonna grab this text from here actually, so things I can control.
Oops, it included the dot. There we go. Things you can control in your emails.
Great stuff. That's the end of this recording.