Out of Office Assistant
- 01:36
Out of Office Assistant
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When you're working with Outlook, the Out of Office Assistant is very useful for letting people know that you're away from the office for a few weeks or a little bit of time. It does only work on the Exchange accounts. It will not work on your IMAP accounts and your POP3 accounts will vary. So you need to see if they work or not. But if it does work, this will be the process that you need to follow. So I'm gonna show you what to do. So I'm gonna select one of my Exchange accounts and then I'm going to go to File and go to the automatic replies option in the backend here in the File menu and click on automatic replies. It's very, very simple set up to be honest. So just select Send Automatic Replies. You can either leave it on completely or you can specify a particular date which could be your vacation dates and then type in your reply in here. Very simple, so I'm out to the office. Now again, that only really works if you're using an Exchange account, and it may work with some POP3 accounts depending on if they're set up through Microsoft or not. Okay, but if it's not working for you, you may need to go and set it up directly through your IMAP provider. So I'll show you can do that with Gmail, for instance. I'm in the settings that I showed you earlier where we looked at Forwarding and POP/IMAP map. Just go to General Settings and right down at the bottom, you've got your vacation responder. Just turn the responder on and specify the date range and the subject and put the message in there, okay. So again, this is only if you're using Gmail and that's Out of Office.