After you've been working for a little while, it's not long before your inbox can get a bit out of hand. If you click on the Inbox, I've only got four in that one, but in some of the others, there could be a lot more. In this one, yeah, there's quite a few more in the Gmail account and I only started it last week. Anyway, it's not best practice obviously to leave everything just sitting in your inbox. Some of the stuff you're gonna wanna go back to later on. And although there's some really good search functionality in here, one of the best things you can do is really use your inbox. It's almost like your to-do list. If it's in your inbox, then you need to work on it. If it's otherwise, you filed it away. I mean, there's a big drive to being inbox zero. Inbox zero makes you a hero as I think they say some things like that. Anyway, let's create some folders then where we can store our emails and file them away. So I'm going to go. I'm gonna start with this Gmail one here. Now with Gmail, if you've got an IMAP account you actually gonna have to store it on Google effectively. So any folder you create in here will actually appear in your Gmail account as well. So I'm just gonna add a folder. I'm gonna create one called Clients. Now, if I press Enter, it just appears down here just below Trash, okay? Let's maybe create a new folder. So I'm just doing right-click here to create the folders. And I might create a, one of my clients might be Microsoft.

Okay? And, but that's a client, so I want to make sure that's within the Clients folder. So I can click and drag that to Clients. And it says, "Are you sure you want to move the folder Microsoft inside the folder Clients?" Yes, I do. Thank you very much. So that sits in there. So I've got them. And you can see now the little arrow appears, which means I can expand the folder to show all the clients inside. I want to create a new one inside Clients this time and this one I'm going to call Google. There we go. So I've got Google and Microsoft and another one called Colin Dooling. So again, right-click, New Folder.

There we go, Colin. Good stuff. Now what I want to do is move the files that I've read in my inbox and move them into these client folders effectively. Obviously you'll have your own client names. And so now what I want to do is move my emails from my inbox into these different folders. Okay, now there's a number of ways of doing this. We can do it the inefficient way, which is just simply to click and drag one at a time, and that's a Microsoft one, but that's obviously going to take a little while. A better thing to do would be to sort them, okay? Now at the moment, you can see the sorted by date, but we have several options in here. We can also arrange by who they are from, who they're sent to, the subject, and so on. So it's great to be able to kind of change our sorting depending on what we're trying to achieve. And normally if you're trying to file things, you're probably better off filing by from, okay, 'cause what that now means is all the Google items will be together, for instance. So I can grab all of those, and I'm just doing Shift + down arrow to select anything with Google. And I'm gonna show you a quick shortcut here. So if you do Ctrl + Shift + V, Ctrl + Shift and V, it opens up the folder tree. And then I can use my arrow keys to select the folder I want to put them into. So I can select Google and hit Enter. Fantastic. So they've all gone in there. I do the same thing with the Microsoft ones, Ctrl + Shift + V and put those into Microsoft. And I can do the same thing with these as well, Ctrl + Shift + V, and they can go into the Colin folder. There we go. I've now got an inbox zero again although I do have some unread items in here. Now, obviously a lot of these items, like creating passwords and stuff, I could probably just delete all of those, okay? In fact, I'm gonna delete all those emails that haven't been read yet. And to do that, I just need to do Ctrl + click to select them, and then I can just hit Delete or use the dustbin icon. Okay, so they've all gone now. Fantastic. And obviously when you delete them, they go somewhere. They don't just disappear off the face of the earth. They actually go to the trash can, and the trash can has got all kinds of stuff in it that I've been looking at while I've been creating these recordings. So quite a lot of it is nonsense, quite frankly. And you can see a lot of these things unread, and this is because I've been creating test messages for Microsoft and so on as well. Now, it's a good idea to keep this trash can empty on a relatively regular basis, okay, so you don't end up with like thousands of emails in there. 'Cause if you do put something in accidentally, then if you wanna go back and find it, it's gonna be hidden amongst everything else. So I recommend that you do some spring cleaning, you know, every month or so just to make sure that you've managed your trash, okay? So I'm gonna hit Delete here.

Sorry, I'm gonna hit Trash. Right-click on Trash and select Empty Folder. What this will do is delete all of the files in there, okay? So just right-click Empty Folder, boom. So everything in the Trash folder will be permanently deleted. Continue? Yes, please. So my Trash folder has now gone. It's nice and empty. My inbox is empty, and I've got all of my files sorted into folder. So I'm very happy right now.