If you work for a multinational company or you have international clients, you're probably going to want to arrange meetings that cover multiple time zones and that can be tricky and it may require going away and figuring out what's the time difference between two particular zones and actually what you really want to do is just be able to look at the times in a side by side view to pick the best one. Now, Outlook can help with this. What we can do is go to the options at the backend. Now, to do that, the quick way to do that actually is to hit this little down arrow to the right of where it says range. Okay, we click that. That takes straight into the calendar in Outlook options. I'm gonna scroll down to time zones. Now you'll see at the moment, there's only one time zone in there and that says Auckland, Wellington. That's because I'm in New Zealand and this is the time on my Windows clock. So it's just, it's picked the time zone as per the Windows clock, it's like the default time zone. So I'm gonna call this NZ for New Zealand. Now I have clients all over the world, okay? Particularly in Asia. So I'll probably want to add Hong Kong to this list as well and that covers Singapore and other places around that area also. Okay, but I just wanna keep the name nice and small and it's actually picked that for me. But actually that wouldn't necessarily happen. You have to go down and choose the time zone from this list if it picks, so if you want to pick a different place, you could go down and just grab it from there, okay? Then pick a third time zone, I'm gonna call this one UK. And again, that's picked Dublin, Edinburgh, Lisbon, London, that's fine, but again, if I wanted to, I could choose, I could pick a different time zone as well. Okay, so it won't always do that, by the way, I've been using this beforehand so it's kind of remembered these, the Times zones that I'd chosen previously. All right, so the first time you do this, you're gonna have to select the time zone that applies to the region that you're wanting to include. Then all you need to do is hit okay and this is where it's great 'cause now on the left hand side of your calendar, you'll see those three times zones labeled. So that makes arranging meetings significantly easier. So for me working in New Zealand, if I want to have conversations with people in Hong Kong and the UK at the same time, well clearly morning is not a good idea. I have to wait till later on in the day so that when the UK's getting up, Hong Kong's in the middle of its business day and it's just getting into early evening here, then that kind of works. I know I can easily create a meeting here now, which is a convenient time for everybody.

Okay, now something else I can do is actually if I add a new appointment, okay, so I click on the new appointment option. Right, now if I create a new appointment, let's say I want to set this for London, 9:00 AM, okay. So London, so UK time zone, London at 9:00 AM, and if I set 9:00 AM in here, there we go, nine till 9:30 and then press save and close. Let's see if it aligns up with London or not. So if I hit save and close on here now, okay, so it says it's overdue, so I'm working in the past. Nevermind, I'll just click on there. Are you sure you want to, yes, I do. Okay, let's go back. There you go. You'll see it's actually put the time zone for London in New Zealand. So that's because again, this is the default time zone. This on the right hand side, the New Zealand time zone, that is configured to my computer clock, my Windows clock. Hence why it has put it in at nine o'clock New Zealand time. Now we actually want to put it in at nine o'clock UK time. So there's actually something that can help us with that. So if we double click and open up the appointments again, so this is back to the new appointment view. What I can do is check this box here on the right hand side that says time zones and then in the dropdown arrow, I can select London from the dropdown list. There we go. Okay, so we've got London, fantastic. Normally both would be exactly the same, okay? You can change that if you want to, but by default it makes them both the same and then you could just hit save and close.

Okay, so the great thing now is if I scroll forward, there we go, London 9:00 AM, and then that automatically is obviously it's eight o'clock New Zealand time. So that's how you can use your calendar to create meetings across multiple time zones.