Delay Sending
- 02:07
Delay Sending
Downloads
No associated resources to download.
Transcript
There may be times when you want to write an email, but you don't want to send it straight away. Maybe somebody is on holiday and you know they're gonna be away from the office for a couple of weeks. And you know that if you send the email now, it's gonna sit in the middle of a cluster of other emails that they're not gonna read until they get back. So you want it to arrive when they're back from holiday, they've had time to clear out their inbox, and it's gonna be fresh and ready then, okay? So if you want to do that, what you can do is use the delay delivery tool. So, go to options and select delay delivery. And in there you can specify the date, and the time when you want the email to be sent. So at the moment, this is today's date, the 12th of June, I'm going to make that the 12th of July, which is one month in my future, but probably in the past for you by the time you're looking at this. And I can also specify the time as well. So, maybe I want it to arrive early in the morning, maybe 9.30, so they've cleared out their morning inbox, and it pings on their screen during the morning, so that when they're fresh. Okay, that'll do for me. I also want it to be important, so I can specify the importance in here as well. I'll make it high importance, and I also want to know that they've read it as well. So, I'm going to click on request a read receipt for this message and hit close. Now all I have to do is hit send, and I can forget about it, okay. The other option, of course, is set yourself a task to write an email in two weeks' time. But that's kind of inefficient. You might get called out to a meeting. You might forget all those other things that can get in the way, okay? So, this just guarantees it's going to be sent at that particular moment in time. Now, the way you know that it's been sent, if you expand the email account you've been using, you can see you have an outbox in there. If you click on the outbox, you'll see that it's sitting there waiting to be sent at a point in time in the future. And when it's been sent, then it will leave the outbox, and that's when it will appear in your sent mail instead, okay?