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Microsoft Word - Introduction

An overview of the Word layout and most commonly used tools.

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7 Lessons (22m)

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  • Description & Objectives

  • 1. Intro to Word

    04:27
  • 2. Save vs. Save As

    02:41
  • 3. Adding Text and Default Settings

    02:35
  • 4. Hard Return vs. Soft Return

    01:25
  • 5. Keyboard Nav, Select and Edit

    04:20
  • 6. Find and Replace

    05:41
  • 7. Using Mouse to Nav, Select and Mini Toolbar

    01:24

Next: Microsoft Word - Formatting

Keyboard Nav, Select and Edit

  • Notes
  • Questions
  • Transcript
  • 04:20

Learn how to use the keyboard to navigate in Word for increase productivity

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Transcript

What we're going to do now is look at how we can use the keyboard to navigate around the document select text and even do some edits to the documents. I'm gonna do this without worrying about this Ribbon menu at the top of the screen. We're gonna ignore that. We're gonna focus on some very basic keyboard shortcuts that are super useful. So, let's start off. I'm just gonna put my cursor here, next to where it says Video. Now, very simply to start off with. We can use the arrow keys to move from right and then left or we can go up and down the different rows or the different lines of text. To do that more quickly, let's say I wanted to move across one word at a time. I could press and hold the Control key and then hit the Arrow key, and that would move the cursor one word in one space to the right or even to the left along the same row, okay? If I do Control + Down Arrow, then it takes to the next paragraph. Up Arrow again up to the start of the next paragraph. So, these are super useful navigation shortcuts that we can use. Let's say I'm halfway across a row and I want to get to the left hand side of that line. I can just press the Home key. Or similarly, once you get to the end of the line, I can just press the End key. So we're just thinking of what's the most efficient way to move around the page. Let's say I want to get right to the very, very beginning of the document, okay? Maybe I've got lots and lots of pages in my document. I wanna get back to the start of page one. I can do Control + Home and that takes me to that first character in the document. And I can do Control + End, and that will position the cursor at the end of the last paragraph of the document. And you'll notice that we've actually got all the shortcuts in here for you to refer to later on. So, don't worry about trying to take notes. Now, obviously you're gonna have downloaded this file hopefully, so you're gonna have all those shortcuts there to refer to. Now, something else to mention is the Page Up and Page Down menus. Now, what I want you to do is pay attention to this row here where it says, "Word remembers where you left off even on another device." And again, this is just sample text, so don't worry. Don't read too much into the text. You can see that I've just highlighted that. Now if I press Page Down, you'll notice that that now becomes the top of the next page. So, I think Page Up and Page Down, they kind of take you up and down to the next visible section of the document. It's a bit misleading as it doesn't exactly go one whole page up or one page down, but you've gotta be aware of what it's actually doing. And this is better 'cause it means you're not missing out any text. Let's say I wanted to delete something. And again, this is a bit confusing, I think. So, let's say I wanted to delete the word "To" here, okay? If I hit Delete, then you'll notice that it brings the text from right to left, okay? Another way of removing stuff is to backspace. Backspace moves backwards, okay? So, that's gonna take me to the left. And it's gonna leave all the text that was to the right alone, okay? So, that's Backspace and Delete. They do two slightly different things. Now, we've done lots of moving around. Let's do some selection next. So, if I want to select a word. Let's say I want to select this word "Click", okay? Then, I can use Shift and the arrow keys to select all the different characters to expand my selection. If I want to select it really quickly, I can do Control + Shift and Right Arrow and that will select the word much more quickly. If I want to select a whole paragraph, I can do Control + Shift and Down Arrow, and that will select the paragraph below. Or I could do Control + Shift + Up Arrow, and it will select either the remainder of the current paragraph above me or go over to the next paragraph. If I wanna select the entire document, I just do Control + A, okay? So, these are just some basic shortcuts that is worth being aware of, okay? And I've kind of, I've highlighted them all here for you. So, these are just very basic navigation shortcuts. They're super useful when moving around a document and selecting text in a document. And that's again, it's without referring to the Ribbon menu which we are going to come onto shortly, but not before we've actually had a look at the mouse in more detail first.

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