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Microsoft Word - Introduction

An overview of the Word layout and most commonly used tools.

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7 Lessons (22m)

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  • Description & Objectives

  • 1. Intro to Word

    04:27
  • 2. Save vs. Save As

    02:41
  • 3. Adding Text and Default Settings

    02:35
  • 4. Hard Return vs. Soft Return

    01:25
  • 5. Keyboard Nav, Select and Edit

    04:20
  • 6. Find and Replace

    05:41
  • 7. Using Mouse to Nav, Select and Mini Toolbar

    01:24

Next: Microsoft Word - Formatting

Find and Replace

  • Notes
  • Questions
  • Transcript
  • 05:41

Learn how to use the Find and Replace tool

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5a - Find and Replace
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Transcript

If you want to look for a particular word in your document, use the Find tool. The quickest way to do this is using Control + F to find but you can also access it via the Home menu and select Find on there as well. Okay, so let's go with Control + F 'cause that's obviously easier. And if I do that, what will happen on the left-hand side you'll see the navigation pane appear, okay? So we're looking for the word find at the moment and you can see that there are two instances of the word find in the entire document. And we can toggle between those using these up and down arrows, okay? And that, as you can see, it's highlighted both of them on the screen as well, okay? If we change that to a much more common word such as the for instance, then now we've got this is result 58 of 263. So we could toggle through all of those. It's unlikely you're going to want to replace a word as common as the though, okay? But this is really there for words that are not that common that you want to search for. Another useful feature, however, is the Replace tool, okay? Let me just come out of here. So the shortcut for replace is Control + H. Again, you can access it using the Home tab and the editing section here. But if I do Control + H, this time what we're going to do is look for the word find and I'm gonna replace it with the word search. And you can do this for anything obviously, okay? Now, you can do this in a number of ways. You can find it first. So it will, let me just move this to the right, so it will toggle between them, okay? Or you can hit Replace, or you can hit Replace All. So what I'm going to do I'm gonna replace all instances of the word find. There we go. So now we've got search and replace up here and we've got search down here. So it's a really quick way of changing part of your document or the whole of your document effectively. There are some additional, more advanced features as well that may be useful to you. I'm just gonna undo that actually before I forget. There we go. So that now says find again, but if you go into this More section, you can look for things like say you only want to find things that are upper case or title case, or have a have capitalization, then that will also help as well. So these various other more advanced options that you can look at in this More section. So what I'd like to do now is have a go at these practice exercises, okay? And we're gonna use this text below here to do this, okay? The document's a bit bigger than the one you've been working on so far. So you're gonna have to navigate to here, to this section in order to do the replacing, okay? I will pause it there and I'll come back in a few seconds to go through the exercise. Okay, welcome back. So the practice exercises ask us to search for the word video in the sample text below and navigate through all the instances using the navigation pane. So for that we're just going to use Ctrl + F, okay? I want to search for the word video in here. Great stuff. Now you'll notice that there's 42 results in total and we really only want these ones here. So I'm gonna keep on moving these arrows until we get to the ones that I want, okay? Fantastic. So, there's the instances of the word video that we want to be using, right? So what I'm going to do now, I'm going to do Control + H, okay? That's, remember, that's Find and Replace. Whoops, let me close that down and then do it. So Control + H, there we go. And I'm looking for video this time and I'm gonna change it to recording.

Okay, right. Now I wanna keep looking until I get to this sample text here. So I'm gonna go Find Next, Find Next. So there's loads of, there's actually quite a few instances of video in here, so I've got to keep on going through. It does take a little bit of time, which isn't ideal, I know.

Okay, that's taking ages, isn't it? Let's try something different, okay? Instead of doing it this really long-winded way let's just see whether or not we can't speed things up a little bit. And what we're going to do instead is just select this passage of sample text, okay? And just do Ctrl + H in here. And this time we want, we've got, we're looking for video we're want to replace it with recording and we just hit Find Next. Oh look! It's isolated the text we've selected, okay? So it's only looking for these four instances. If we keep, if we go beyond there, by pressing Find Next again it gives us the option to continue searching the document. We don't want to do that, okay? So we just wanna be looking at these items here. So I'm happy that it's only selected these four occurrences of the word video. So now I'm just going to press Replace All. Oh no, we don't wanna do that. Do you want to, you've made 29 replacements. That is not ideal. Okay, we're going to undo that. Whoops. Control + Z.

Okay, so we fixed that again. Let's start that again then, okay? Let's make sure we get this right. I'm going to select, that's the text selected, Control + H. Find what, video replace with recording. And I think we need to, we're looking for four replacements. Replace All, that's better. We've made four replacements in the selection, okay? So remember when you want to find and replace what you want to do is select the sample text first and that way it's easy. It's not looking at the whole document it's just looking at the text that you've selected.

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