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Microsoft Word - Formatting

Understand how to organize and present data in Word.

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7 Lessons (26m)

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  • Description & Objectives

  • 1. The Font Menu

    06:02
  • 2. Paragraph

    05:59
  • 3. Intro to Styles

    03:01
  • 4. Using Styles to Re-Order Quickly

    02:25
  • 5. Using Styles for Auto TOC Creation

    02:33
  • 6. Creating Styles

    03:18
  • 7. Adding Styles to the QAT

    03:19

Prev: Microsoft Word - Introduction Next: Microsoft Word - Inserting

Using Styles for Auto TOC Creation

  • Notes
  • Questions
  • Transcript
  • 02:33

Using Styles for Auto TOC Creation

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How to guide v10 TOC

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Microsoft Word Table of Contents TOC Word
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Transcript

I've got a special treat now for anybody who's ever spent time manually creating a table of content only to find they missed something out and needed to redo it, okay? Styles can actually help you with this. And if you look back through the document we've been working on so far, you'll notice that I've been using styles quite a lot in all the different section headers, okay? So for instance, this is heading number two. Now, assuming that the headings we've used are consistent with what we want to appear in the table of contents then we can create our table of contents automatically. So all you need to do is first of all, go to the part of the document where you want that to appear. So normally that's the front, so I'm just going to do... Oops, I'm just going to do Control + Home to go to the very first page of my document. And I want to insert my table of contents there. So what I will do now is go Alt + S for references and then T for table of contents. And I've got two options here, two automatic options. I'm just gonna select one of these. And the real difference is one says table of contents and the top one just says content. So depending what you want it to say, I'm gonna select the second one. And the table of contents magically appears there, okay? So that's all you have to do, literally, was select table of contents from this references menu. Now, let's see what happens, if we reorder some of the contents, okay? So I'm going to use that shortcut we talked about in the last video. So Control + F, which is the find shortcut. Go to headings and I'm going to move this top section down a little bit, okay? So we've moved that down, we can see it's moved down below these other parts, but when we go back to the table of contents then now we can see that it hasn't actually been updated so we need to update it, okay? Well, if you look back at the references menu you can see Update Table there just to the right of Table of Contents. So we just need to select that. Obviously, can use the keyboard shortcuts if you want to. But when you do it, either way, you want to update the entire table, okay? Update the entire table and then hit OK. And it will reorder everything accordingly. So that's how you insert an automatic table of contents and then, update the table of contents if the order of your document changes, or you insert some extra stuff so the page numbers all update.

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