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Microsoft Word - Formatting

Understand how to organize and present data in Word.

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7 Lessons (26m)

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  • Description & Objectives

  • 1. The Font Menu

    06:02
  • 2. Paragraph

    05:59
  • 3. Intro to Styles

    03:01
  • 4. Using Styles to Re-Order Quickly

    02:25
  • 5. Using Styles for Auto TOC Creation

    02:33
  • 6. Creating Styles

    03:18
  • 7. Adding Styles to the QAT

    03:19

Prev: Microsoft Word - Introduction Next: Microsoft Word - Inserting

Creating Styles

  • Notes
  • Questions
  • Transcript
  • 03:18

Understand how to create your own styles to quickly format your document

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How to guide v12 creating styles

Glossary

Microsoft Word Styles Word
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Transcript

Now you've seen how useful styles are you may wanna create some of your own. So there's two main ways of doing this. Let's imagine that you've already kind of pre-formatted some text in your document. You think you know what, I'd quite like to use "that again somewhere else. What you can do is, select part of that text, okay? And then we're going to expand the styles gallery and select create a style. Now, we can gather it using the mouse like I was showing you there. Or you can go alt H, L, S to create a style. Now, when you do that you'll notice that it gives it a name style one, and it gives you the paragraph style preview, which in this case shows you the style of the text that you've already got there. And it's basically what it's doing is creating a new style from formatting.

So I'm gonna give this a name. I'm gonna call it Colin's Style. Okay, and I'm just gonna hit okay, and that's it, right? If we now look at the styles gallery and I expand the list you'll notice that Colin's Style is now in there. So I could just simply apply that to the next set of texts that I want to, that I want to change. So that's one way of doing it. Now another thing you may want to do is actually just is just kind of start from scratch and modify something. So at the moment we've got some text here that is basically the normal style. Again, I can use the same shortcut alt H, L, S to create a style. And this time I'm gonna call it Another Style. And this time we're gonna modify it. 'Cause actually this is already our normal style. We've already got this, we don't want to use it again. So I'm just gonna click on modify. And what we'll do, we'll change this one, I don't know to times New Roman. We'll make it a bit bigger and we'll make it red, okay? Not that you would ever do this in a real document of course, but you've got lots of control in here. You can bold things, you can change the spacing, et cetera, et cetera. Okay, and then hit okay. Now again, the checkbox here says add to the styles gallery. So we can use this again if we want to. Click okay and there you go. And new style's being created. And there you see it in the styles gallery as well. Okay so that's great. We've created some styles, but as you can imagine if we open and expand this styles gallery, this could get out of hand pretty quickly if you keep on creating lots and lots of new styles. Now you might think oh to get, I'll just delete one then. Well, it's not that easy. You can't just right click and delete. You've got remove from the style gallery but that doesn't actually delete the style okay? If you want to delete the style, the quickest and best thing to do is to click on this little arrow at the bottom of where you can see the styles gallery. And this brings up the full styles menu effectively. And you can see these styles that we've created in here. Now, to the right of each of them, there's a dropdown box okay? So you can click on the dropdown box, and in there you've got delete. Okay, so it says delete Another Style. Remember Another Style is our name. We gave to it in here. So if I click delete Another Style and then click yes. Okay, the style disappears. But noticeably, all that happens to the text that was in that style is that it reverts back to the normal style rather than that disappearing as well.

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