Adding Styles to the QAT
- 03:19
Adding Styles to the Quick Access Toolbar (QAT)
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Transcript
Right, now, let's think about the styles again, okay. What I want to do is understand which style I'm using at one particular point in my document. So if I click here, I can see that this is the normal style because it appears in the Styles Gallery. If I click up here, I know that that's Colin's style, which is kind of obvious 'cause it looks kind of crazy compared with the others. But if I go to the row above, okay, where it says "Create a new Style from formatting," which style is this? Now looking at the Styles Gallery, I can't see it anywhere. I have to actually expand the gallery in order to find out that this is actually heading five. Okay, ideally, I'd know that straight away. I don't want to have to expand a gallery or, again, I might be on a different sheet. I might be on the mailings tab or the references tab. I'd like to know what style I've got. So what we're going to do to make that visible at all times is we're going to add the Styles Gallery to our Quick Access Toolbar, and there's this blue box at the top of the screen here, this blue row at the top of the screen on the left hand side. You'll notice if I press the alt key you can see a 1, 2, 3, 4 there, and that just means it's super quick to perform some certain functions, okay? So instead of doing control+S for save, I could do alt two. There's no reason to want to do that. In fact, what I would usually do is remove any surplus icons from the Quick Access Toolbar because quite frankly, I already know the shortcuts, so I don't want any of these four. I'm just right clicking and selecting Remove from Quick Access Toolbar. So realistically, that should only be there the things that we actually need, okay? What I do want to do is add something new to the Quick Access Toolbar that's actually useful. So to do that, we're going to right click anywhere on the ribbon and we're going to select Customize the Ribbon. Okay? Then what we're going to do is select Quick Access Toolbar on the left hand side and we're going to change this dropdown box from Popular Commands to All Commands. And, okay, it's worked now. That's got every possible command in Word now in here, and what we're going to do is click in this box at the bottom and just type ST or STY, and that'll bring up Style. Now, before you get carried away, there's loads and loads and loads of different options for style, okay, and we've gotta choose the right one. So we want, actually we want this one that's appeared at the top here. So it's called the the Style Gallery Classic. And this is a kind of a hangover from Word 2003, so before the kind of the ribbon appeared and everything else. And actually this feature was quite useful, so it's a shame they've removed it. But anyway, we can add it to our Quick Access Toolbar. Okay, and then hit okay. Now, when you do this you'll notice that the top left hand side of our screen now, it now says Heading 5. If I go down to the next one, it will say Colin's style. Next, next row it will say normal. Oka, so it just means that whenever we're looking at any of the menus, we can always see what style of text we're using, okay?