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Microsoft Word - Inserting

An overview of the insert ribbon and key tools used.

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7 Lessons (27m)

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  • Description & Objectives

  • 1. Page Breaks

    02:25
  • 2. Page Setup

    05:13
  • 3. The Insert Tab Intro

    00:50
  • 4. Headers and Footers

    03:57
  • 5. Comments

    02:23
  • 6. Pictures

    06:07
  • 7. Equations

    06:31

Prev: Microsoft Word - Formatting Next: Microsoft Word - Common Tasks

Page Setup

  • Notes
  • Questions
  • Transcript
  • 05:13

Page Setup

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15. Page Set Up

Glossary

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Transcript

The page setup section of the layout menu also includes margins, orientation, size, and columns. Let's look at these individual. We'll start off with the size option, okay? The size basically defines the paper size. By default minus set to A4 and that's 'cause I have A4 paper in my printer. If you've got a different size printer with different size paper, you would select that size. If you're working in the US for instance, you've probably got us letter size, so you'd select the top option. If you're printing envelopes, there's other options in there as well. It's entirely up to you. Normally, if it's just the documents, you'll have one size of paper that you use most of the time and I would leave that as your default setting. So mine's gonna stay at A4. Okay? Margins, orientation, and columns all apply to the whole document unless we apply section breaks, okay? And I'll talk about those in a little while. Whereas the paper size applies to the whole document all the time. So let's look at these other three. So start off with margins, okay? By default we're set to have a 2.54 centimeter margin all around the document, that's the top, bottom, left and right margins. We can make it narrower, we can make it wider. And we've also got some custom options in the menu at the bottom as well. In orientation, we can alternate between portrait and landscape. And with columns we're set to one column by default. We can add an additional columns if you want to, two columns, three columns if you're working on some sort of magazine article or pamphlet or something. Generally speaking, most people work on one, but you have the flexibility. Now the issue as I just mentioned before, is that whenever we apply any of these settings, they apply to the whole documents. So if I go change this to two, you'll see that every page of my how-to guide now has two columns in it. And it may well be that I don't want that to happen I only want that to happen to certain parts of the document. So to facilitate that, what I need to do is insert section breaks 'cause then I can apply some of these setup changes only to specific sections. So let's say I wanted to, in fact I'll do the first part, we've got some practice exercises here, I'll do the first part with you now just to get you started. Then you can pause the video and have a go at doing the rest by yourself. I've selected to the left of where it says English text here, and I want to insert a section break there. So again, layout menu, page setup, if you want to use the keyboard shortcuts, it would be Alt, P, B for breaks. And I want a a section break this time to appear on the next page. So I'm going to go N for next page and that makes the next section start on the next page. Okay, so similar to a page break, you get this kind of weird line there. And at the moment it looks just like a page break. But the difference here is that we can change how this section behaves, okay? So what I'd like you to do is pause the video and complete the remaining exercises, okay? So we've got exercises two through six and then we'll go through them shortly. Okay, welcome back. Right then. So before break we inserted a section break. Now the next thing we want to do is change the orientation into landscape, we want to have two columns per page, and we want to adjust the left and right hand margins to three centimeters before we insert another section break before the Latin text, okay? So let's do that now. In fact, I'll tell you what we'll do, let's insert the next section break first. I'm breaking the order slightly, but that saves me repeating some tasks a bit later on. So what I'm going to do is I'm gonna select, I'm gonna put my curse to the left of where it says Latin text, I'm now gonna insert a section break. Okay, so I've got the Latin text there that's still single column and it's portrait. Now I'm gonna go back up to the start of the English text as before. So I'm in that middle section and what I want to do is I'm gonna change it to landscape, I should say. I want to have two columns and I want to change the margins so that the left and the right margin are three centimeters each. So I'm just gonna put three there and I'm gonna type three here as well and then hit okay. So that's just made the margins very, very slightly wider. But what you'll notice is that if we go up, the previous section hasn't changed. It's still got one column of data, okay? Just to prove by going to the page above, it's still got one column for all the text and it is still portrait and the margin is still at 2.54 centimeters. If I scroll down, then I've now got again, the same thing. I've got one column of text, I've got portrait, and the margins back to 2.54 centimeters. So that's the power of section breaks and also how to change your page setup should you wish to.

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