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Microsoft Word - Inserting

An overview of the insert ribbon and key tools used.

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7 Lessons (27m)

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  • Description & Objectives

  • 1. Page Breaks

    02:25
  • 2. Page Setup

    05:13
  • 3. The Insert Tab Intro

    00:50
  • 4. Headers and Footers

    03:57
  • 5. Comments

    02:23
  • 6. Pictures

    06:07
  • 7. Equations

    06:31

Prev: Microsoft Word - Formatting Next: Microsoft Word - Common Tasks

Headers and Footers

  • Notes
  • Questions
  • Transcript
  • 03:57

Headers and Footers

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17 - Headers and Footers

Glossary

Footers Headers Microsoft Word Word
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Transcript

The easiest way to access the header and footer is by double-clicking the margin at the top or bottom of the document. So double-click in there, and this activates the header and footer tab on the ribbon. So what can we include in here? We can just type any text we want. So if I type any text and then we scroll along the document you'll notice that it says any text at the top of every single page. So that's one thing to do but actually it's more powerful than that 'cause we can actually add some automatic content to the header as well. So for instance, if we look at say the Document Info section under the Insert section here, the Insert menu, you could add the author, you could add the file name, the file path, which is super useful 'cause it means you'll be able to find where you saved it to. Document title and so on. So the normal kind of thing would be to have something like a file name or an author name at the top there. I'm just gonna stick the author there for now. So, oops. For some reason it's knocked my name, my first letter of my name off there. There we go. Let me just do that again to make sure it's not going to do that every single time. So I'll delete it. I'm gonna click on Document Info and then Author and there, that's better. My name has appeared. Fantastic. What I want to do now is go to the footer as well. So the easiest way to navigate between the header and the footer is by clicking on this Go to Footer command. And that takes me to the bottom. And the normal things you would see in the footer are things like the page number. So we've got an option here for the page number on the left hand side. So let's click on Page Number, and I want it at the bottom of the page. And I'm just gonna pick this one, this Plain Number 2, which puts the page number in the middle of the bottom margin. You've got these other options as well, but I'm just gonna put it there for simplicity. Now you'll notice that says page four, and that's because this is the fourth page in the document. If I scroll up, we've got one for page three, page two, page one, and so on. So it's included the table of contents in here. Now I'm gonna scroll down, just want to check whether or not it's moved on to section two. So we go down as far as where we added the section two. Oh look, you'll notice there's no header in section two, but there is a footer. Why is that? Well, if I scroll further to the right, you'll see this has got same as previous next to it here on the right hand side in the footer, but at the top it doesn't say anything. Now what what we need to do is therefore link it to the previous. So I'm gonna click in here and in Navigation, I'm gonna just select Link to Previous. So I'm in the foot, I'm in the header at the moment I should say, sorry. I click on Link to Previous and what that should mean is when I press Yes, it adds the header. So there we go, it's added my name to the top left hand side of the document again. So if I keep going down the document, so that was section two. Section three, that's set for same as previous. So that's okay.

Ooh, this time the footer hasn't got same as previous. So I just need to click in here and click Link to Previous, click Yes. And there you go, that's page 11.

And we've also got the same thing for the section four. So yes, the different sections may require you to click on Link to Previous. I'd already kind of played around with this a bit to kind of change those settings just so it would force me to show you that. But that's how you can add headers and footers. It's pretty much as simple as that. You've got all these other options as well, like date and time and so on as well. So if you want to add logos, you can do that as well. It's up to you, it's your document. You decide what you want to include in your header and footer.

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