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Microsoft Word - Inserting

An overview of the insert ribbon and key tools used.

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7 Lessons (27m)

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  • Description & Objectives

  • 1. Page Breaks

    02:25
  • 2. Page Setup

    05:13
  • 3. The Insert Tab Intro

    00:50
  • 4. Headers and Footers

    03:57
  • 5. Comments

    02:23
  • 6. Pictures

    06:07
  • 7. Equations

    06:31

Prev: Microsoft Word - Formatting Next: Microsoft Word - Common Tasks

Pictures

  • Notes
  • Questions
  • Transcript
  • 06:07

Learn the different options to add pictures to your document

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19. Pictures

Glossary

Microsoft Word Pictures Word
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Transcript

You may also want to add graphics such as pictures to your document as well. So if you wanna do that, again, you go via the insert menu. Now what we've got here is some, we've got some Latin text here. And what we want to do is put the picture and embed it within the text. And we're gonna show you how some of the different settings can be changed that will make the text behave differently. Right, so let's do this then. So, we go via the insert menu. I'm not gonna do it with the keyboard this time, I'm just going to use the mouse, okay? So insert, we've got pictures here. And you've got a choice, you can either go from a picture on your computer, or the stock images, or you've got online pictures that you can search for as well. I'm just gonna grab a picture from my computer. And here's one that I prepared earlier which is a picture of me in Egypt when I was running a course there a few years ago. Okay, so, I'm going to, I've got my picture in there now, and that's all fine, but it's quite big and I want to kind of resize it a little bit. So, if you've used PowerPoint before, you may familiar with how to do this. You can grab any of the sides, but then you lose the aspect ratio, so I look a bit short and squat there. Alternatively, if you drag it down from the corners, then you maintain the aspect ratio. Now, let's just resize it, I don't want it too big. Okay. So I've got my picture in here now, and I want it to appear below this label that says add picture here. So I'm gonna move it down. Now, doing so, drag it down there, there you are. It's put the picture in, and you can see the text is it's kind of all over the place, really. Why is that? Well, to position the text properly, you need to use this icon to the right hand side. This has got all your layout options in it, okay? And what you want to do, at the moment it's set for in line with text. Now you may want to have it with the text wrapping around it. So that means that the text should appear to the right hand side, okay? So therefore that would save a bit of space on the screen, which is quite a nice thing to do. Okay? Alternatively, click on the picture again, you may want to have that right over the top of it. Very difficult to read though, so probably not the best setting. Or you may want to have a line above and below. Okay, so you've got all these different options. Now, you can also decide how to move the text around as well. If you select in line with text, that option disappears. But any of these other options, that now gives you the flexibility to click and drag the picture and move it around the screen so you can position it wherever you want to, okay? So that's probably one of the most flexible ones. And I think that looks quite good, I don't like, oops, I don't like it when you've got a little picture and there's kind of too much white space in there, but that is personal preference. So that's one kind of picture anyway, and as I said, if you want to, you can also go online and search for your own photographs if you want to, or your own pictures if you want to. Now, another thing, another kind of picture you may want to insert is a screenshot. So you may another document open that you want to take an element from. So I've got one I prepared earlier again. So if you click on screenshots. And what I want to do is, well, lemme show you a couple of things actually. First thing we're going to do is show you how to insert part of a PowerPoint. So this is from our PowerPoint course, okay? If I click on there. Now, sometimes this will happen, okay? Sometimes when you click on this, it'll fill the whole page. Other times it'll give you only part of the image and the rest of it's kind of black. Now, obviously that is not ideal. But what we can do of course, is we can crop it down. So if I want to crop the picture, I'm in this picture format menu now, you'll notice. Okay, on the right hand side there we have the crop option. I can select crop, and then you get these thick black lines and corners around your image, okay? So, if we want to crop, all I need to do is click and drag that inwards until I've selected the part of the picture, in fact, if I just wanted the slide itself, I could do this, go all the way up to that corner there, and I could bring it in from the top as well, okay? So, that's my cropped image, it's probably a little bit untidy, but that's all right. Now, next thing I want to is if I click outside the image I can now resize it to the size that I want. And I look, and I've resized it, and look, oh my gosh, it looks terrible cuz I've over cropped it on the right hand side. I've uncropped it at the top. Is that a disaster? Well, no, it's not because Word has remembered the full size of the image. So all I need to do is click on the crop option again. Okay? And this time what I can do is I can un-crop it on the right, so I can just move that to the right slightly till I get the full logo back again. And I can just crop it a bit more at the top there. Okay? And then maybe on the left as well, just to get it so it's looking a lot better. Just a bit more on the left hand side. There we go. Maybe a bit more. Excellent. All right, now click outside the image again. That looks much better. Now you can play around with that of course. I can see that I've kind of missed off a little bit of the line on the left, but that's okay, I'm relatively happy with that. Okay? And then it's just a matter of, again, resizing it to whatever you want. Now, one of the downsides of having massive pictures that you've cropped is that they take up extra memory. Okay? So if you want to compress the size of the picture, what you need to do in the adjust section of the picture format menu, is select this option here at the top. This says compress pictures. And what you can do here is basically delete the parts of the image that you can't see on the screen, okay? So we're gonna apply only to this picture and we're gonna delete cropped areas of the picture. And I'm gonna use the default resolution and hit okay. And what that's going to do now is effectively reduce the file size. Otherwise I could be in a situation where I've got lots and lots of cropped pictures in a document that are taking up space unnecessarily. This way I've got it to the size that I want it to, and it's working well.

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