Some of the tools in the review tab are particularly useful when multiple people are working on the same document. We already spoke about comments in an earlier video but now we're gonna focus on track changes. Cause if you send your document to somebody else to look at they may wanna make some changes to it. And what track changes does is make it easy for you to identify all the changes they have made and also to decide whether or not you want to accept them. So let's just make some changes to our document then to see how this works. So what we'll do, we're going to go to the review tab and we're gonna turn on track changes.

Okay, so there's a shortcut for that control shift E I'll add the shortcut to this later on. So we'll click on, I'm just gonna click on that for now. Track changes is switched on. What does that mean? Okay, so let's change this then. So let's say to make your, instead of document let's make this masterpiece.

Okay, so you'll notice as we replace text, anything we remove gets a strike through and anything new is underlined. Okay, also, the color change is red, so it really jumps out. And when you hover over the top of it as well, you'll notice that you get a timestamp time and date stamp. And the name of the person who made the edit also appears as well. So that's super useful. So to make your your masterpiece look, I'm gonna just I'm just gonna change this as well. So instead of having professionally, I'm gonna write good. Okay, just, just cause I wanna show a couple of examples. No, nothing else. Okay, great. So we've made a couple of examples here. Now, so what else tells us that we've made some edits apart from the fact it's gone red? Well, we've got this little line on the side here. So that means we can hide the track changes or we can reveal them again. What we can also, what we, we may also want to see who made the changes. Okay, so we have that option as well. If, again, if we go back to the review tab, and if I want to go to the show markup option and go down to balloons, I could show revisions in balloons. And what that does is show on the right hand side the edits that have been made, by myself. So again, that's, that's the that's personal preference really. It's up to you. But if you've gotta print the document out then it's a good idea to print it out with these balloons, video see visible, sorry. So you can see what has actually happened. Okay, now another way that this is super useful is that let's say we've done some collaboration. Somebody send the document back to you and you've got the option now to go through the document and decide whether or not you want to accept the changes. Okay, so what we can do we can start off at somewhere randomly in the document and we can go to the changes section. I'm just gonna go to the next change, okay? And that takes me down to where we deleted document. And the question is, do we, are we happy or sad? Do we wanna accept it or do we wanna reject it? Well, I can click on accept. Now there's various options in here. I can just accept this particular change. I can accept all the changes and turn off tracking altogether as well as I want to. But the best practice normally is to accept and then move to next. Cause that means that methodically you'll work through the whole document. You're not gonna miss anything out. So I'm gonna just select, accept, and move to next. Okay, so I've accepted that one. So what that has done is allowed the removal of the word document, okay? And what we've now got to think about is do we like the word masterpiece? Again I can accept that as well. Okay, so accept I move to next. So that's now gone black. Now I don't really like the word good in this particular context. I think professionalism is a much better word. So this time I'm going to select, reject. I could just click on the outside here and and that would automatically remove to next. Or again, I have much more far more options in, in the dropdown menu. So I'm just gonna click on the outside this time reject and move to next and reject again. There we go. So that's, that's sorting out all of my changes now. Well there's another one I've made earlier as well which looks like a formatting change. So let's go back to the previous one again. So these are the comments that we added yesterday actually when I was when I was videoing the comments section. So we get the same kind of bubble here. Now the bubbles potentially are an issue 'cause when you if you have any kind of markup in the document, any changes that you've, that you haven't actually accepted then you're gonna have these potential bubbles. And obviously when you're sending out a document you're PDFing it or you're wanting to print it out, that is not ideal. So again, just a reminder what you need to do is change the markup at the moment all markup is shown, okay? You can select no markup if you want to and that would get rid of any bubbles, okay? Or simple markup which would just give you that little highlight box or all markup, okay? And there's more, there's more options in here as well. So you could remove I could actually remove comments altogether if I wanted to or I could just remove all formatting, et cetera. So I've got all this all of these options available in there.